Admission policies at Jefferson Davis Community College are administered by the Registrar which operates under the direction of the Dean of Student Affairs.
The Registrar's office is responsible for interpreting and implementing Alabama State Board Policy as well as federal, state, and local laws and policies in regard to admission of students to the College and the maintenance of academic records.
ADMISSION APPLICATION PROCEDURES
Signature Page & Residency Declaration:
All applicants who submit an Application for Admission to Jefferson Davis Community College must complete the Signature Page & Residency Declaration form and submit it to the Registrar's office as part of the application process. This form is the last page of the paper application and students are directed to this form once the online application is submitted. Students will not be allowed to regsiter for a second term or have an official transcript released until this form is submitted. Residency guidelines, as stated within policy 803.01, are set by the Alabama State Department of Education.
Students Entering Jefferson Davis Community College for the First Time:
1. All students must complete the Application for Admission. All requested information on the application must be provided.
2. High school graduates who have never attended college should request that the high school mail an official transcript, with a graduation date posted, directly to the Registrar, Jefferson Davis Community College, P.O. Box 958, Brewton, AL 36427 (you may use the Transcript Request Form located in the File category below).
3. Applicants who have not completed high school must submit official General Educational Development (GED) documentation indicating a passing score.
4. Students who have not completed high school and who have not earned a GED certificate, see Admission of Ability to Benefit Students below.
5. Transfer students must request that an official transcript from each college previously attended be mailed to JDCC. Applicants who have completed a baccalaureate degree or higher and who do not plan to pursue a degree at JDCC, are only required to submit an official transcript from the institution granting the highest degree. TRANSCRIPTS ARE ACCEPTED DIRECTLY FROM INSTITUTIONS, NOT FROM STUDENTS.
6. Students who intend to remain at JDCC for only a single term may enroll as transient (rather than transfer) students (see section on Transient Students).
Former students of JDCC who have not been in attendance for the past year or more will be required to update an admission application form. If these students have attended college elsewhere during this period, official transcripts are to be mailed to the Registrar, Jefferson Davis Community College, P.O. Box 958, Brewton, AL 36427.
Time of Admission:
Students may enter at the beginning of the fall, spring, or summer semester. Students are urged to make application 30 days in advance of the time they wish to enroll.
For admission to an Alabama Community College System institution an applicant must provide:
1. One primary form of documentation such as an unexpired Alabama driver’s license; an unexpired Alabama identification card; an unexpired U.S. passport; an unexpired U.S. permanent resident card; OR
2. Two secondary forms of documentation, one which must be a photo identification card other than those specified in 1.1.1, AND one additional form of identification such as a Certificate of Naturalization; a Social Security card; a certified copy of a U.S. birth certificate; OR
For admission to an Alabama Community College System institution, all international applicants must provide: a VISA acceptable to the United States and an official translated copy of the student’s high school/college transcript; a minimum score on an approved English as a Foreign Language exam as specified in the guidelines; signed, notarized statement verifying adequate financial support; and documentation demonstrating adequate health and life insurance which must be maintained during enrollment.
An applicant who fails to satisfy the requirements of 1 or 2 will not be admitted to an institution. Please contact the Registrar for a complete list of acceptable primary and secondary forms of identification or click on the Acceptable Forms of Identification link at the bottom of this page. Students enrolled in an Alabama Community College System institution prior to the implementation of this policy will not be affected by the requirements of this section.
Applicants must submit the documentation identified in 1 or 2 in person or through a notarized copy by U.S. Mail by the end of the institution’s published drop/add period. Students will not be allowed to register for classes until the documentation has been received by the college.
For the protection of the public and to assist in maintaining state and local security, persons who are not citizens of the United States may not be admitted to any Alabama Community College System institution for the purpose of enrolling in flight training, or in any segment or portion of a flight training program, until appropriate certification and approval have been received from the Office of the Attorney General of the United States, pursuant to Section 113 of the Aviation Transportation and Security Act, regulations of the Immigration and Naturalization Service, and all other applicable directives.
All male students between the ages of 18 and 26 must show proof of registration with the U.S. Selective Service System in accordance with § 36-26-15.1 of the Code of Alabama of 1974 (as amended).
Types of Admission
Unconditional Admission of First-Time College Students
An applicant who has not previously attended a duly accredited postsecondary institution will be designated a first-time college student/native student. Please refer to the guidelines associated with State Board Policy 221.01 for an explanation of the term, “duly accredited.”
For unconditional admission and to be classified as “degree eligible,” applicants must have on file at the institution a completed application for admission and meet at least one of the following criteria.
- An official transcript showing graduation with the Alabama High School Diploma, as defined by the Alabama State Board of Education, the high school diploma of another state equivalent to the Alabama High School Diploma, or an equivalent diploma issued by a non-public regionally and/or state accredited high school;
- An official transcript showing graduation from high school with a high school diploma equivalent to the Alabama High School Diploma, as defined by the Alabama State Board of Education, issued by a non-public high school and proof of passage of the Alabama Public High School Graduation Examination; or
- An official transcript showing graduation from high school with a high school diploma equivalent to the Alabama High School Diploma, as defined by the Alabama State Board of Education, issued by a non-public high school and evidence of a minimum ACT or SAT score as prescribed in the guidelines issued by the Chancellor; or
- An official transcript showing graduation from high school with a high school diploma equivalent to the Alabama Occupational Diploma, as defined by the Alabama State Board of Education, the high school diploma of another state equivalent to the Alabama Occupational Diploma, or an equivalent diploma issued by a non-public high school, and evidence of a minimum ACT or SAT score as prescribed in the guidelines issued by the Chancellor; or
- The student holds an official GED Certificate issued by the appropriate state education agency.
Conditional Admission of First-Time Students
Conditional admission may be granted to an applicant if the college has not received proof that he/she has not satisfied one of the admission requirements identified in 1-5 above.
If all required admissions records have not been received by the institution prior to issuance of first semester grades, the grades will be reported on the transcript, but the transcript will read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSIONS RECORDS. This notation will be removed from the transcript only upon receipt of all required admissions records. The student shall not be allowed to enroll for a second semester unless all required admission records have been received by the institution prior to registration for the second semester.
Admission of Ability to Benefit Students
In keeping with the mission of the Alabama Community College System, applicants with less than a high school diploma or GED may be admitted to courses not creditable toward an associate degree or programs comprised exclusively of courses not creditable toward an associate degree, provided that he/she meet following criteria.
- The applicant is at least 16 years of age and has not been enrolled in secondary education for at least one calendar year, and has specifically documented ability-to-benefit based on an assessment approved by the federal government, or
- The applicant holds an Alabama Occupational Diploma, as defined by the Alabama State Board of Education, the high school diploma of another state equivalent to the Alabama Occupational Diploma, or an equivalent diploma issued by a non-public high school, and has not achieved a minimum ACT or SAT score as prescribed by the guidelines issued by the Chancellor.
Unconditional Admission of Transfer Students
An applicant who has previously attended another duly accredited postsecondary institution will be considered a transfer student. Please refer to the guidelines associated with State Board Policy 221.01 for an explanation of the term, “duly accredited.”
To be classified as degree eligible, a transfer student must have submitted to the institution an application for admission and official transcripts from all duly accredited postsecondary institutions attended and any other documents required for first-time students.
A transfer student who does not meet the requirements above shall be classified as a non-degree eligible student/ability to benefit student or conditional.
An applicant who has completed the baccalaureate degree will be required to submit only the transcript from the institution granting the baccalaureate degree.
Conditional Admission of Transfer Students
A transfer student who does not have on file official transcripts from all postsecondary institutions attended and any additional documents required by the institution may be granted conditional admission. No transfer student shall be allowed to enroll for a second semester unless all required admissions records have been received by the institution prior to registration for the second semester.
If all required admissions records have not been received by the institution prior to issuance of first semester grades, the grades will be reported on the transcript, but the transcript will read CONTINUED ENROLLMENT DENIED PENDING RECEIPT OF ADMISSIONS RECORDS. This notation will be removed from the transcript only upon receipt of all required admissions records.
Admission of Transient Students
A transfer student who attended another postsecondary institution and who seeks credit for transfer to that parent institution may be admitted to the institution as a transient student. The student must submit an application for admission and an official letter from the institution which certifies that the credit earned at the institution will be accepted as a part of the student's academic program. Such student is not required to file transcripts of previously earned credits at other postsecondary institutions.
General Principles for Transfer of Credit
Coursework transferred or accepted for credit toward an undergraduate program must represent collegiate coursework relevant to the formal award, with course content and level of instruction resulting in student competencies at least equivalent to those of students enrolled in the institution’s own undergraduate formal award programs. In assessing and documenting equivalent learning and qualified faculty, an institution may use recognized guides which aid in the evaluation for credit. Such guides include those published by the American Council on Education, the American Association of Collegiate Registrars and Admissions Officers, and the National Association of Foreign Student Affairs.
A course completed with a passing grade at other duly accredited postsecondary institutions will be accepted for transfer as potentially creditable toward graduation requirements.
A transfer grade of “D” will only be accepted when the transfer student’s cumulative GPA is 2.0 or above at the time of admission. If the student has a cumulative 2.0 or above, the “D” grade will be accepted the same as for native students.
Initial Academic Status of Transfer Students
A transfer student whose cumulative grade point average at the transfer institution(s) is 2.0 or above on a 4.0 scale will be admitted on Clear academic status.
A transfer student whose cumulative grade point average at the transfer institution(s) is less than 2.0 on a 4.0 scale will be admitted on Academic Probation. The transcript will read ADMITTED ON ACADEMIC PROBATION.
An applicant who has been academically suspended from a duly accredited postsecondary institution may be admitted as a transfer student only after following the appeal process established at the institution for "native" students who have been academically suspended. If the transfer student is admitted upon appeal, the student will enter the institution on Academic Probation. The transcript will read ADMITTED UPON APPEAL--ACADEMIC PROBATION.