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Financial Aid

Jefferson Davis Community College offers a comprehensive financial aid package for eligible students who attend. Financial aid comes in the form of federal as well as institutional funds. Programs, processes and rules of use are detailed on this page.

Federal Programs

Federal Programs

Federal Work-Study: Provides part-time jobs on campus and in the community for needy students. Students must apply for the Federal Pell, but may be awarded work-study even if he/she does not qualify for Pell. Awards are made on first-come, first-serve basis. Job placement will be to campus openings first.

 Federal Grants

Federal Pell Grant:  A federally-funded gift aid to undergraduate students who have not earned a bachelor's or professional degree. Students receiving a Pell Grant should apply for aid on an annual basis. Applications are available in the Public Library, local high schools and through the JDCC financial aid office.


Federal Supplemental Opportunity Grant: Program for undergraduate students with exceptional need. Priority is given to the most needy Pell-eligible students. No separate application is required.

The Application Process

Students may file the Free Application for Federal Student Aid with the College or it may be filed on the web. To complete the application on the web, access the U. S. Department of Education's web site at . (The Title IV institution code for JDCC is 001021). Income information must be provided and the application must be signed. A signature page must be printed and mailed to validate the electronic application process or a pin number for student and/or parent may be used. During the application process, submitted data will be matched with the social security, selective service and immigration data bases.

Male students are required to register with the Selective Service System between the ages of 18 and 25. This requirement is in effect for admission as well as financial aid.

Help is Available

Assistance is available for filing necessary financial aid forms. Financial Aid office hours are Monday -Thursday, 8 a.m. until 5 p.m.; Fridays, 8 a.m. until 3:30 p.m. Please call for an appointment at 251-809-1511 or 368-8118. Vanessa Kyles, financial aid director, Delinda Hurry, financial aid officer, or Kim Fleming, financial aid assistant will be glad to assist you. Students should bring income information from the most recently completed tax filing year to get help with completing the required forms. Income information includes federal income tax returns for the student and his/her spouse or parents and proof of untaxed income in the form of social security, child support, AFDC, etc.

Atmore Campus Hours

Financial Aid Staff are on the Atmore campus each Tuesday and Thursday.  


Verification Process

If a student's records are selected for verification by the Department of Education, he/she will be notified by mail and asked to provide documentation of income, family size and number of people in college. Any other information unique to that student will also be indicated and collected at that time.
Requesting IRS Tax Documentation:  Effective with the 2012-13 award year, the U. S. Department of Education has partnered with the IRS to provide transcripts of filed tax returns.  Students and their parents are required to request a tax transcript for financial aid verification.   You may request a transcript by calling 1-800-908-9946, or by going to the IRS website, or by completing the IRS form 4506-T.  Don’t delay, because it will take between 5 and 10 days for the transcript to come back to your home.  Please mail or bring a copy of the tax return transcript to the financial aid office to complete your verification.


IRS web requests – how to:  on the home page under tools:  click on “Order a Return or Account Transcript”  

1.      Go to 3 “Go Get Your Transcript” click on the order a transcript  link (tax return transcript)

2.      Enter Social Security Number of Primary Tax Payer

3.      Enter Date of Birth of Primary Tax Payer

4.      Enter Street Address  (mailing address as it appears on income tax return)

5.      Enter Zip Code, then press enter

6.      It will acknowledge your request or tell you if there is a problem


If there is a problem with requesting the transcript on-line, please print the screen and bring it in to financial aid office.


Students are normally given two weeks to provide the requested information. The college will not accept information for the current award after the student is no longer enrolled with the college or thirty days before the end of the summer term of the out-going year.

If the changes during the verification process affect eligibility, you will be notified in writing as soon as the updated information is received from the processor. Students and/or their parents will be able to review the changes that the financial aid office made as a result of verification if they so desire.

Other Resources of Interest

Students are encouraged to use all resources possible in securing financial aid assistance. A great deal of information may be accessed in an electronic form by following the links below.

There's also information on HOPE Scholarships and other education tax credits and provisions, as well as links to other higher education resources for students. Kentucky Higher Education A guarantee agency for the state of Alabama. This site provides numerous links for students and parents and also gives access to Getting In, the college resource for high school seniors. Students can use Getting In to compare colleges in Alabama on a head-to-head basis.

Alternative Loan Program

Jefferson Davis Community College does not participate in the Federal Family Educational Loan Program (FFELP), but does offer students the possibility of seeking loan funds through  companies which offer alternative loans.  The interest rate is different and other rules apply.  Students are encouraged to access the company's website to get the most current information about the program. The first company is Wells Fargo Bank 1-800-467-5286  which offers the Student loan for Career and Community Colleges.   Sallie Mae 1-877-279-7172 offers the Smart Option Student Loan.  And Kentucky Higher Education 1-800-988-6333 offers the Advantage Education Loan.

Financial Aid Policies

Financial Aid Policies

A Student cannot receive Pell at two colleges during the same semester. He/she must choose one school or the other. He/she may, however, transfer the Pell grant if he/she transfers before the end of the academic year. Please contact the financial aid office if you need help with this. You may call the Pell processor at (319) 337-5665 to request a duplicate student aid report. Any student who fails to pre-register between fall and spring semesters or spring and summer will be required to sign a Financial Aid Enrollment Certification Form certifying that he/she will not enroll at any other college and will be responsible for any overpayments that may result from a dual enrollment. · The financial aid year is traditionally August through May (two semesters per year). This means that your summer term will probably not be covered by your financial aid. You need to plan for that term if you intend to enroll then. Your award will be adjusted to cover summer if you start in a later semester or if you are not full-time throughout the year. Please also note that financial aid does not carry forward to another year. You must apply each year as early as you file your income tax return or no sooner than January 1 of any year.


Prior to withdrawing from school, you must come by the financial aid office to complete an exit interview. You will be informed of the amount required to be returned (repaid) at that time. · Your Federal Monies (Pell and SEOG) will be issued by mail (some time during the first month of the semester) after drop/add is closed. A current address must be maintained with the admissions office. If you will be living in on-campus housing, you may consider updating your address to reflect that. All bookstore charges must be made within the first week of class. You will need to return books for any canceled class or classes dropped during drop/add so that the charges will be credited to your Pell or SEOG account. Students will not be allowed to charge books after the first week, there will be no exceptions to this rule! · You will be able to charge institutional charges to your federal financial aid. This includes tuition, fees, books and on-campus housing. It is your responsibility to make sure that the business office and bookstore personnel charge your tuition, fees, and books to the correct financial aid resource. · Attendance is mandatory, but you may withdraw from a class if you find it necessary. Your Pell amount is based upon your verified (through individual instructor notices) enrollment status at the end of drop/add. Full-time status is 12 semester hours or more, three quarter time is 9 to 11 hours, one half time is 6 to 8 hours and 5 hours or less is considered part-time. · If you are awarded a scholarship from an outside source it is your responsibility to notify the financial aid office of the award so that the necessary steps can be taken to avoid any potential over awards. It is also your responsibility to notify the business office personnel when you register that you want your tuition and fees charged to the scholarship or to your Pell.


Satisfactory Academic Progress for Financial Aid Coverage:    Progress is measured by grade quality and the quantity of hours you earn.  The grade scale is gradual:  Students who have scheduled between 12 and 21 hours must have at least a 1.50 cumulative GPA; 22-32 hours -- 1.75; and 33 or more hours - 2.00.  Students must earn 67% of all classes they have enrolled in (attempted).  They also have 1.50 times the normal length of their declared program to compleete it.




Satisfactory Academic Progress

Recipients of federal (Title IV) or institutional funds must maintain satisfactory academic progress toward their degree objective to remain eligible for financial assistance.

Minimum Standards

Cumulative GPA is on a gradual scale for students at Jefferson Davis Community College depending on the number of hours the student has attempted (scheduled).  In addition to the GPA requirement, students are required to earn two thirds of all hours attempted (scheduled).


Total Credits Attempted


Cumulative GPA





33 and above



By the time the student is a sophomore he/she must maintain at least a 2.0 cumulative grade point average and earn two-thirds of the credit hours they attempt each academic year.

All students must complete their academic program within 150 percent of the normal time limit of that academic program as defined in JDCC college catalog.

Special Considerations

The following are alternative grading options, which do not count toward grade point average (GPA), but do have an impact on satisfactory academic progress.

1.   Withdrawals (W) count as credits attempted but not earned and have no impact on GPA.

2.   Incompletes (I) count as credits attempted but not earned and are factored as an "F."

3.    In Progress (IP) courses do not count against a student’s GPA and does not count negatively against the student’s completion rate.

4.   Transfer courses will count as credits attempted and earned, but have no impact on GPA.

5.   Repeated courses will count as credits attempted and earned, but the grade of the first course will have no impact on GPA.

Frequency of Monitoring

Academic progress is measured at the end of each semester. If students are not making satisfactory academic progress, the Office of Financial Aid will notify them in writing.

“Financial Aid Warning” is in effect for the student who has lost his eligibility, but was within compliance with SAP the prior term. JDCC evaluates SAP at the end of each payment period.   The student may continue to receive Title IV aid for one payment period.  No appeal is necessary.  Students being affected in this manner are notified in writing. If at the end of the semester they are not again making satisfactory academic progress, they will lose their aid eligibility.


When students are first determined to be failing to meet the satisfactory academic progress standards, they are automatically placed on probation for one term. By the end of the probationary term, they must again be making satisfactory progress or become ineligible for aid.

Students may regain eligibility with SAP by paying for six credit hours on their own and earning a “C” or better in those hours.


Maximum Timeframe

A student receiving federal student aid must complete his/her degree or certificate program at Jeffers Community College within a timeframe that is no longer than 150 percent of the published length of the program. The timeframe includes all transfer credits and all of the attempted credit course work at Jefferson Davis Community College, regardless of any change in program or any prerequisite course work necessary for admission to a program. The appropriate timeframe is calculated according to each student's current degree or certificate program.

For example, the general studies degree requires a maximum of 60 credit hours. To maintain federal student aid eligibility, a student may attempt no more than 90 credit hours to complete the degree program.


Total Credits Enrolled

Number Hours Expected to Earn **












** Students receiving Title IV aid are required to earn 67 percent of all the hours in which he/she enrolls.  Students earning less than these expected levels will be reviewed on their complete history.  As long as the student has earned 67 percent of the total number of hours in his/her enrollment history, he/she is still considered making satisfactory progress provided he/she can earn his degree before reaching the 150 percent mark.  

Financial Aid Appeals

On occasion, students may fail to maintain satisfactory academic progress due to very serious circumstances that caused a major disruption to their ability to successfully complete their course work. If students believe that they can present mitigating circumstances, they must request reconsideration in writing.  Students wishing to appeal progress issues must write a letter to the Financial Aid Appeals Committee.  Students are required to indicate on the letter why they failed to make satisfactory academic progress.  In addition to that, the student must include what has changed that will allow the student to regain satisfactory academic progress. The Appeals Committee will review the appeal, make a recommendation, and the financial aid office will notify the student of the committee’s decision.  Students re-entering on appeal are limited to six credit hours the first term back.  If the student needs more than one term to bring his/her grades within compliance with the standards of satisfactory academic progress, he may be placed on an academic plan specifically designed to help him/her meet SAP.  For example:  All students re-entering on appeal are limited to two classes the first term back.  At the end of that semester, the financial aid office checks those grades to ensure that the student has earned at least a 2.00 GPA for the term.  As long as the term GPA is 2.00 or higher for the term and the cumulative is less than the required GPA level (based on hours completed) he/she is still considered to be making progress. 

Re-Establishing Federal Student Aid Eligibility

If students lose federal student aid eligibility because of unsatisfactory academic progress, they may regain eligibility by raising their cumulative GPA to the minimum standard and/or by making up the credit deficiency. No federal student aid will be available to cover the cost of these courses.







Class attendance is an essential part of the educational process at Jefferson Davis Community College. Academic success derived by a student is directly proportional to class participation. Each student has individual responsibility for attending classes and for meeting course objectives. Instructors who have additional attendance requirements over and beyond this policy will clearly outline the requirements in the course syllabi. Participation grades may be negatively impacted by absences. Students are expected to attend 85% of all class meetings. Students who decide not to continue attending a class or classes should initiate the withdrawal process. It is the student’s responsibility to withdraw from courses (see withdrawal policies and procedures outlined in the college catalog). Students who are absent in excess of 15% of the total class meeting time (twice the number of times a class meets in a week) may be removed from the course as an unofficial withdrawal and assigned a grade of W. Additionally, students will be responsible for the repaying of any portion of unearned financial aid that results from a complete withdrawal.

· Students who withdraw before the sixty percent portion of the term are subject to a repayment calculation. You must also return any books that were purchased with financial aid funds to the financial aid office. If you are subject to repayment of your Pell Grant you will be notified in writing.

· The standards of satisfactory progress are outlined in the current college catalog or the Jefferson Davis Community College home page Please pick up a catalog for your reference. You will receive a letter if you are affected by these standards after grades have been posted each term. Nondiscrimination Policy It is the official policy of the Alabama State Department of Postsecondary Education and Jefferson Davis Community College that no person in Alabama shall, on the grounds of race, color, disability, sex, religion, creed, national origin, or age, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under a program, activity or employment.


Financial aid personnel are eager to provide services to you. If you have questions, do not hesitate to contact the financial aid office at  (251) 809-1511 or (251) 368-8118.

For More Information
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Financial Aid Officer

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